How to Save Emails from Gmail to Computer (Desktop) – Manually?
Are you looking for a way to save Gmail email to Hard drive and computer? Do you want to move your Gmail data as a backup? If the answer is yes, then you have come to the right page.
In this blog, we will explain how to download Emails from Gmail to a Desktop. As a result, we mention a manual method for saving Gmail backups to the hard drive.
User Query:
Hi! I am currently searching solution for how to save emails from Gmail in hard drive? But I am unable to find the solution for solving this issue. I want to solve this task manually. Can anyone please suggest to me the most accurate solution for performing this task? Thank you in advance.
We all are aware of Gmail’s features. Gmail is one of Google’s most popular email clients. Google’s services provide solutions to many of our critical issues in both our professional and personal life. It becomes an essential part of our life. It contains messages, contacts, calendars, and even attachments. You can send and receive emails, create an address book, and perform other basic tasks.
Essentials of Save Gmail Email to Hard Drive
There are many advantages to leveraging Gmail for professional communication and growth. However, Google’s email server has certain flaws that may lead users to download Gmail emails with attachments.
- Gmail has a maximum data storage capacity of 15GB and exceeding that limit results in the inability to operate the Gmail services and, in some cases, the loss of personal data.
- Gmail is vulnerable to several disruptions that can be a roadblock to it’s your daily work, causing it to stop working correctly and preventing you from accessing your Google Account. In such cases, user data may be lost.
- Also, Gmail users are troubled by the unstable feature of Google Mail.
- However, it is possible to erase the Gmail inbox emails accidentally. Users want to save emails from Gmail to prevent this situation.
- Google’s email backup becomes essential if we’re moving from one email provider to another, and we should store emails from Gmail on our hard drives. Alternatively, if we want to transfer the data to another account, we may need to create a backup.
- Occasionally, users may also lose their critical data as a result of the cancellation or hacking of their email account.
Manual way to Download Gmail emails with attachments
In this part, we’ll look at the different manual methods for immediately backing up Gmail email attachments to a Desktop or Laptop.
There are two ways to move your Gmail email to the external drive, USB Drive. You must save the email in PDF format if you want to save it as a document. And you want to backup the email format then you need to use Google Takeout.
Method 1: Document Form – Save Emails from Gmail into PDF
You can also export Gmail messages to PDF, however, there is a restriction on this technology. You can only download single emails as a PDF at a time; to do this follow the instructions below:
- Log in to your Gmail account.
- Open single emails that you want to save on a hard drive, from the Inbox folder.
- Press the Print icon in the upper right corner. Also, you can Click 3 dots at the upper right corner >> choose the print option.
- Select the Destination (PDF), pages, layout, and color.
- Press the Print tab to start printing your email.
- Next, choose the destination location, enter a file name and click on the Save button to complete the process.
Now, you have a PDF file. You can copy and paste your PDF file to your computer and Other external drives.
Method 2: Email Format – Via Google Takeout manually
Backing up your emails in bulk is easy using the Google Takeout tool, which automatically generates an MBOX and EML file for each email you back up.
- Firstly, log in to your Google Account.
- Choose “Deselect All” from the drop-down menu under “Select data to include.” Then choose the Mail option and press the Next button.
- Clicking on the MBOX file format will cause your data to be exported in the MBOX file format.
- Select the option to send a download link through email as the distribution method.
- Choose .zip as the file format for your data export from the File Type drop-down menu.
- Select the appropriate “Archive size” for your needs and then click on “Create Archive.”
- Following the completion of the procedure. You will be able to see the phrase “Download Archive,” and your data will be saved in the Download folder.
Please be aware that the actions listed above are abbreviated. To learn more about how to import email from Google Takeout to another account, please refer to the following link. In addition, we provide you with screenshots of each step so that you can understand the process better.
Method 3: Backup Emails from Gmail – using Outlook
- Log in to your MS Outlook account.
- Choose Setting gear >> view all Outlook settings.
- Simply select Gmail from the drop-down menu and enter the Sync Email option.
- Enter the display name of the folder.
- Choose to Connect your Google Account option.
- After the emails have been imported, create a new folder on your hard drive to store the emails that were imported from Gmail, and then click on the OK option.
- Chose the Gmail account from which you wish to import the emails into Outlook from the drop-down menu.
- After you’ve entered the login information for your Gmail account, click the Next button.
- Following the completion of the procedures, your Gmail emails will be imported into Microsoft Outlook.
Once you have exported them all to Outlook, you should place the Outlook data file on your computer that contains all your emails. After that, you should transfer the file to the external hard drive and make a backup of your Gmail information.
Export Gmail email to hard drive Conclusion
The finest manual techniques to save Gmail email to hard drive or computer or laptop were discussed in this blog post, and we hope that you found it useful. If you want to save a single email from Gmail, you will receive a PDF, and if you want to save emails in bulk, then use Google takeout.
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